Terms and Conditions/Privacy

Last updated 22.04.2018

London City Runners is a completely free to join and participate in. However please note it is a private club, not a public service. It is hosted by folks who put a lot of their own time and energy into keeping it going. In legal terms the club is what is called an unincorporated association, meaning we have the right to set some basic terms and conditions to those who wish to take advantage of all the work we do. These are as follows:

London City Runners (“us” “we” or “our”)
Participant (visitors, users and participants)

Code of conduct

By being part of the club, you agree to reasonable behaviour towards our venues, our volunteers, and other members of the club. Any behaviour deemed inappropriate, offensive, or which undermines the club’s volunteers or activities will put your participation in the club at risk. This conduct covers both online and offline behaviour. As an unincorporated association we reserve the right to remove members who are disrespectful or otherwise disruptive and they will not be welcome at future sessions. We also reserve the right to refuse membership of the club to any person for any reason in our absolute discretion.

Please also do not use the club network to sell or promote your own individual causes. We have a large Facebook audience and to keep the content engaging and relevant to our club we reserve the right to take posts down and block members from social media if necessary. We also reserve the right to occasionally do a clear out of our huge membership list by removing members who haven’t attended or participated in the club in a long time. This keeps our audience relevant to our club. If you have not been with us for a while but are removed from the group and want to be reinstated please email us.

This club exists to get people into running and keep them running! Our unrivaled success over the last 8 years is due to our ethos and the amazing atmosphere at our sessions. Please respect that it takes a lot of work behind the scenes and for it to continue we need to set some rules so it continues to be a great atmosphere for ourselves, our volunteers, and for you our members.


Photographs may be taken by London City Runners for publicity reasons at our sessions and the resulting images may be published on our social media, website, or made the subject or intellectual rights by us. By running with us you agree you may appear in these photographs and agree to this use. Let us know in advance if you do not wish to be photographed.

Music players

We recommend runners don’t use personal music devices while running with us. This is so you are aware of your surroundings and can hear instructions. Please also show consideration of other road and pavement users during your runs.

Age & liability

The minimum age to run with us is 18.

By taking part in a run with City Runners you do so at your own risk and the club is not liable for any injury, loss, death or damage resulting from you taking part.

It is your responsibility to ensure that you are medically fit to run. You must acknowledge that any form of running can be hazardous and strenuous, and you shouldn’t take part unless capable of completing the full distance. Please take medical advice before booking if necessary and consider whether you need medical insurance to run. We reserve the right to stop you taking part if deemed unfit before running with us. If medical treatment is necessary during the run this should be sought from UK emergency services.

You are ultimately responsible for any belongings you leave in our venue during your run. We will endeavour to keep an eye on these belongings but please do not leave anything valuable and understand that we are not liable for any losses.


London City Runners are  committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your free membership, London City Runners is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.

What personal data we hold on you

You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club. The information you give us may include your name and e-mail address. We may also ask for relevant health information, and an in case of emergency contact data which is classed as special category personal data.

Why we need your personal data

The reason we need your Data is to be able to administer your membership and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal is that we have a contractual obligation to you as a member to provide the services you are registering for. 

Reasons we need to process your data include:

For funding and reporting purposes

  • analysing anonymised data to monitor club trends; and
  • sending an annual club survey to improve your experience as a club member

For membership and club management

  • sharing data about club activities or invitation to social events;

Any special category health data we hold on you is only processed for the purpose of passing health data to coaches to allow the safe running of training sessions. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.

The club has the following social media pages: Facebook and Twitter. All members are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.

Who we share your personal data with

The Club does not supply any personal data it holds for this purpose to any other third party. The Club does not store or transfer your personal data outside of the UK.

How long we hold your personal data

We will hold your personal data on file for as long as you are a member with us. Any personal data we hold on you will be securely destroyed after four years of inactivity on that member’s account. Your data is not processed for any further purposes other than those detailed in this policy. 

Your rights regarding your personal data

As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data. 

As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership. 

London City Runners